Provincial Assessor's Office

Introduction

“The Provincial Assessor’s Office duties to the Philippine Government and people of Nueva Ecija.”

Assessor

(Taga-taya or Taga-tasa)

The three main division

“Each have an important role in keeping the office function”

ASSESSMENT DIVISION

The Assessment Division plays a crucial role in the office by meticulously evaluating property values and ensuring compliance with relevant laws, particularly Section 204 of RA 7160, for taxation purposes. Their primary responsibility involves determining the valuation of properties, which is essential for calculating appropriate tax rates. To arrive at accurate assessments, the division takes various factors into account, including sales of comparable properties, square footage, prevailing market conditions, and findings from home inspections. By conducting thorough assessments, the division contributes to fair and equitable taxation practices within the jurisdiction.

TAX MAPPING DIVISION

Tax mapping division is a division in Assessor’s Office that in-charge in monitoring real property units of tax mapped municipalities using Property Identification System that provide permanent link between real property in the field and office record. This division is accountable in maintaining tax map control roll (TMCR) and keeping records of base map, section map and other land maps. The other functions of Tax Mapping Division are the following:

Assigning of Property Index Number (PIN) to newly discover lands, segregated lots and consolidated lots;
Updating Tax Map Control Roll (TMCR);
Preparing new section maps and updating the existing section maps base on the TMCR;
Identifying lot, owner and boundaries of real property; and
Re-sectioning TMCR as needed.

Assigning of Property Index Number (PIN) to newly discover lands, segregated lots and consolidated lots;
Updating Tax Map Control Roll (TMCR);
Preparing new section maps and updating the existing section maps base on the TMCR;
Identifying lot, owner and boundaries of real property; and
Re-sectioning TMCR as needed.

RECORDS DIVISION

Records/Non-Tax mapping division in Provincial Assessor’s Office is in-charge in printing of the clients request copies of:

Certified Tax Declarations
Certification of Land Holdings
Certification of No-Improvements
Certification of Non-Ownership

Furthermore the other functionalities of Records Division are booking the Real Property Field Appraisal and Assessment Sheet, filing the support documents such as Lot Title, Plans, and copies of Tax Receipts etc. Trace back / forward the old tax declaration as per request of the client. Lastly, determining the Assessment Value of Real Property for tax purposes.

Records/Non-Tax mapping division in Provincial Assessor’s Office is in-charge in printing of the clients request copies of:

Certified Tax Declarations
Certification of Land Holdings
Certification of No-Improvements
Certification of Non-Ownership

Furthermore the other functionalities of Records Division are booking the Real Property Field Appraisal and Assessment Sheet(FAAS), filing the supporting documents such as Lot Title, Plans, and copies of Tax Receipts etc. Trace back / forward the old tax declaration as per request of the client. Lastly, determining the Assessment Value of Real Property for tax purposes.

WORKFLOW CHART AND SERVICES PLEDGES

VISUAL REPRESENTATION OF WORKFLOW

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Frontline receiving clerk reviews client documents for transaction.

Client fill-out request form of the transaction

Local Assessment Operation Officer encode the client document data.

Assessment Division Head reviews the newly printed declaration.

Approval and signing of the tax declaration.

Assessment Clerk numbers and releases the approved tax declaration.

Ongoing Projects

“Moving towards digitalization and computerization era.”

Provincial Real Property Tax System

PRPTS was developed in 2016 aims to minimize the processing time in each functionalities assessment, tax mapping and records, to improve service efficiency and ensure clients satisfaction.

Tax Declaration E-copies

The project started in 2019 with a goal to make the previous 2011, 2005, RA 7169(1994), RA 1621(1985), RA 464(1980), PD 76(1974) and CA 530 below 1974 General Revision of Real Property Assessments Pursuant having a digital copy as time passes the hard copy begins to tear and crumple.

Geographical Information System

The GIS Project involves developing a suite of modules for Municipal Assessor’s Offices who are currently using PRPTS. The PRPTS deployed for more than 4 years, was updated and innovated by technicians and this Project was part of it. The GIS Project will ensure a better performance of the Assessor’s Office in their respective municipalities.